[DATE]
VIA EMAIL ONLY
[Name of School Administrator]
[Title]
[School]
[Email Address]
Re: Request for Educational Records for [Name of Student] (DOB: XX-XX-XXXX)
Dear [Name of School Administrator]:
I am writing on behalf of my client, [Name of Parent], to request a complete copy of all school records in the possession or control of [Name of School] and the [Name of School District or Charter Organization] that relate to her child, [Name of Student], a student in the [Grade Level] grade at [Name of School]. I am making this request pursuant to the Federal Education Rights and Privacy Act (FERPA) and the Parents’ Bill of Rights for Public Schools found in La. R.S. 17:406.9. This request includes, but is not limited to, the following documents:
- Attendance records
- Report cards and/or progress reports
- Results of standardized testing
- Disciplinary reports or records
- Any records related to 504 plans or special education that may exist, including but not limited to evaluations, IEPs, IAPs, FBAs, or Behavior Intervention Plans.
- Any other evaluations, assessments, screenings, or records of interventions that may have been conducted on behalf of the student
I have enclosed an authorization for release of records signed by the student’s parent and educational rights holder. I ask that you please provide an electronic copy of these records via email attachment or link by no later than 10 business days from this request, [Insert 10-Day Date], in accordance with La. R.S. 17:406.9. Thank you for your timely response. If you have any questions, please do not hesitate to contact me at [Email Address] or (XXX)-XXX-XXXX.
Sincerely,
[Name of Requestor]
[Title]
Encl. – Authorization to Release Educational Records